Departments
Manage academic departments, collegiate divisions, and administrative school offices.
📸 [Image Placeholder: Departments Changelist Screenshot]
Overview & Description​
Departments serve as the top-level organizational pillars in ScannerSky. They group student cohorts, faculty members, academic programs, and class sections into dedicated organizational units (such as College of Computer Studies, Senior High School, or General Administrative Staff).
Navigation Steps​
Navigate to Admin Sidebar > Academics > Departments.
Fields & Department Attributes​
| Field Name | Description |
|---|---|
| Department Name | The official title of the department or division (e.g., College of Engineering, Basic Education Department). |
| Department Code | Optional abbreviated code or identifier (e.g., COE, BED). |
| Description | Optional notes detailing office scope or campus division. |
Operations​
How to Add a Department​
- On the Departments page, click the
+button in the top right action bar. - Enter the Department Name and any optional code or notes.
- Click Save in the bottom submit bar.
How to Update a Department​
- Click the department name in the first column of the table.
- Modify the details in the form.
- Click Save or Save and continue editing.
How to Delete a Department​
- Open the department by clicking its name.
- Click Delete in the top action bar and confirm.
Operations such as viewing, adding, updating, and deleting department records may be subject to user or group permission restrictions. Access to permissions can be coordinated with your administrators if needed.
Frequently Asked Questions (FAQ)​
Q: Who would likely have Adding, Editing, or Deleting access to this feature?
A: [Placeholder: Add role-specific guidance based on your institution's access policies. Access to managing departments is determined by assigned user or group permissions. Coordinate with your administrators for specific access requirements.]
Q: How does assigning a person or class to a department affect them in the system?
A: In the system, department links organize students and classes into departmental filters, ID card template designs, and department-scoped dashboard calendars.
Q: Can I delete a department that already has students and classes assigned to it?
A: To preserve data integrity and prevent orphan records, the database requires linked records to be reassigned before a department can be safely deleted.