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Records

Audit and review central attendance scan logs created by physical card taps and manual check-ins across campus.

📸 [Image Placeholder: Records Changelist View]

Overview & Description​

The Records module serves as the master audit trail for all campus attendance activity. Every badge tap recorded at an entrance gate, classroom scanner, mobile phone reader, or event kiosk is securely logged with an exact timestamp, location area, scanner device ID, and student/employee match.

Navigate to Admin Sidebar > Records > Records.

Fields & Log Information​

Field NameDescription
Card NumberThe physical RFID/NFC serial number read by the scanner during the tap.
PersonThe matching student or employee profile resolved by ScannerSky.
AreaThe physical campus venue, entrance gate, or classroom where the tap occurred.
DeviceThe scanner kiosk or mobile station that captured the check-in.
TimestampExact date and time when the tap was recorded.

Operations​

How to Inspect & Filter Attendance Records​

  1. Open the Records page.
  2. Use the search bar (press /) to search by student name, school ID, or card number.
  3. Use the right-side filter panel to filter by date range, department, area, device, or recording user.

How to Assign Selected Records to a Class​

  1. On the Records changelist, select the checkbox next to each attendance record you wish to assign.
  2. In the batch action dropdown, choose "Assign selected to class" and click Run.
  3. In the confirmation page, review the selected records preview and choose the target Class from the dropdown.
  4. Click Assign to Class to confirm and apply the updates.

How to Assign Selected Records to an Event​

  1. On the Records changelist, select the checkbox next to each attendance record you wish to assign.
  2. In the batch action dropdown, choose "Assign selected to event" and click Run.
  3. In the confirmation page, review the selected records preview and choose the target Event from the dropdown.
  4. Click Assign to Event to confirm and apply the updates.

How to Add a Manual Attendance Record (Override)​

  1. Click the + button on the Records page.
  2. Select the Person, assign the Area or Device, and verify the Timestamp.
  3. Click Save.

How to Export Attendance Logs​

  • Filter the records by your desired date range and department, then use the export options to download a CSV or Excel report.
Access & Permissions Notice

Operations such as viewing, filtering, adding, or deleting attendance records may be subject to user or group permission restrictions. Access to permissions can be coordinated with your administrators if needed.

Frequently Asked Questions (FAQ)​

Q: Who would likely have Adding, Editing, or Deleting access to this feature?
A: [Placeholder: Add role-specific guidance based on your institution's access policies. Access to attendance logs is determined by assigned user or group permissions. Coordinate with your administrators for specific access requirements.]

Q: What happens if an unregistered card is tapped at a campus scanner?
A: In the system, a record is still created capturing the card number, timestamp, and device location, marking the person as unassigned so it can be resolved later.

Q: Can attendance records be altered or overwritten?
A: Recorded timestamps are immutable in the database to maintain audit integrity. Authorized administrators may add manual correction entries if needed.