ID Cards
Track physical RFID/NFC smart cards, card serial numbers, and student badge assignments.
📸 [Image Placeholder: ID Cards Changelist View]
Overview & Description​
The ID Cards module maintains the inventory of physical smart badges issued across campus. It links unique card serial numbers (UIDs) directly to student and employee profiles and tracks badge activation status.
Navigation Steps​
Navigate to Admin Sidebar > Records > ID Cards.
Fields & Card Information​
| Field Name | Description |
|---|---|
| Card Number | The unique RFID/NFC hardware serial number embedded inside the physical badge. |
| Person | The student or employee profile currently assigned to this smart card. |
| Is Active | Indicates whether the physical card is currently active and authorized for campus attendance scanning. |
| Issued Date | The date when this badge was officially registered and handed to the person. |
Operations​
How to Register a New Card​
- Click the
+button on the ID Cards page. - Enter the Card Number (or tap the card on your USB registration reader).
- Select the target Person profile.
- Ensure Is Active is checked.
- Click Save.
How to Reassign or Update a Card​
- Click the Card Number in the first column of the table.
- Re-assign the card to a different person or toggle the active status.
- Click Save.
How to Deactivate a Lost or Stolen Card​
- Open the card record.
- Uncheck Is Active and click Save.
- Result: The card will immediately be rejected by all campus scanners, preventing unauthorized check-ins.
Operations such as viewing, adding, updating, and deactivating ID cards may be subject to user or group permission restrictions. Access to permissions can be coordinated with your administrators if needed.
Frequently Asked Questions (FAQ)​
Q: Who would likely have Adding, Editing, or Deleting access to this feature?
A: [Placeholder: Add role-specific guidance based on your institution's access policies. Access to managing ID cards and badge serials is determined by assigned user or group permissions. Coordinate with your administrators for specific access requirements.]
Q: Where can a new card number be assigned to a person?
A: In the system, you can assign a card number directly within the person's profile under Persons, or register it here under ID Cards. Both update the record in the database.
Q: What happens if a deactivated card is found later?
A: In the system, if the card was not reassigned to another individual, opening its record under ID Cards, checking Is Active, and saving will reactivate it.